Policies and Procedures | Montgomery College, Maryland

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Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

Our official policies and procedures are segmented out into ten chapters.

In Fall 2025, the College restructured its Policies & Procedures (P&P) chapters, moving from seven chapters to ten. For a complete list of P&P that were moved and renumbered, please refer to the Renumbered P&P List (PDF, ) .

Search our Policies and Procedures

Chapter I - Executive Leadership

Executive Leadership
Title	Number	Type
College Mission, Vision, and Values (PDF, )	11000	Policy
Board of Trustees Bylaws (PDF, )	11001	Policy
College Name and Corporate Seal (PDF, )	11009	Policy
Political Activity – Board of Trustees (PDF, )	11002	Policy
Presidential Transition and Succession (PDF, )	11006	Policy
Political Activity - President; Designated College Officials (PDF, )	11104	Policy
Formulation and Issuance of College Policies and Procedures (PDF, )	11005	Policy & Procedure
Institutional Risk Management (PDF, )	11007	Policy
Labor Relations (PDF, )	11003	Policy
Governance (PDF, )	11004	Policy
Organization Functions (PDF, )	14002	Procedure

Chapter II - General Administration

General Administration
Title	Number	Type
College Calendar (PDF, )	28001	Policy and Procedure
Diversity, Equity, Inclusion, and Social Justice (PDF, )	25000	Policy
Sexual Misconduct (PDF, )	21001	Policy and Procedure
Hate/Violence Activity (PDF, )	21002	Policy and Procedure
Prevention of Bullying and Workplace Violence (PDF, )	21011	Policy & Procedure
Protection Against Retaliation (PDF, )	29003	Policy & Procedure
Public Information, Communications, and Marketing (PDF, )	22003	Policy and Procedure
Intellectual Property (PDF, )	26801	Policy and Procedure
Use of Copyrighted Materials (PDF, )	28101	Policy & Procedure
College Ombuds (PDF, )	29001	Policy & Procedure
Closing of the College (PDF, )	28005	Procedure

Chapter III - Human Resources

Employment and Appointment
Employment and Appointment	Number	Type
Establishment and Management of Positions (PDF, )	33002	Policy & Procedure
Staff Classification Systems and Position Descriptions (PDF, )	33001	Policy & Procedure
Employment Practices (PDF, )	32101	Policy & Procedure
Allocation, Recruitment, Appointment, and Onboarding of Regular Employees and Temporary with Benefits Employees (PDF, )	32100	Policy & Procedure
Allocation, Recruitment, Employment and Advancement of Part-Time Faculty (PDF, )	32103	Policy & Procedure
Probationary and Regular Status for Staff Employees (PDF, )	33004	Policy & Procedure
Employment of Individuals with Disabilities (PDF, )	32106	Policy & Procedure
Medical Examinations and Fitness for Duty (PDF, )	31105	Policy & Procedure
Employment Records (PDF, )	37001	Policy & Procedure
Changes in Employee Status (PDF, )	34001	Policy & Procedure
Trainee Status for Support and Associate Staff Appointments (PDF, )	32302	Procedure
Administrative Staff Internships (PDF, )	32303	Procedure
Volunteers and Interns (PDF, )	39002	Policy & Procedure

Workplace Conditions and Expectations
Workplace Conditions and Expectations	Number	Type
Employee Responsibilities (PDF, )	31102	Policy & Procedure
Employee Privileges (PDF, )	31101	Policy & Procedure
Working Hours for Staff Employees (PDF, )	32305	Procedure
Flexible Work Arrangements (PDF, )	32500	Policy & Procedure
Wearing of Uniforms (PDF, )	32306	Procedure
Employee Indebtedness (PDF, )	31009	Policy & Procedure
Consensual Relationships (PDF, )	31106	Policy & Procedure
Political Activity (PDF, )	31004	Policy & Procedure
Performance Evaluation and Employee Development (PDF, )	36001	Policy & Procedure

Total Rewards and Well-Being
Total Rewards and Well-Being	Number	Type
Compensation Programs (PDF, )	35001	Policy & Procedure
Leave Program (PDF, )	35003	Policy & Procedure
Wellness Activities Program (PDF, )	35004	Policy & Procedure
Faculty/Staff Assistance Program (PDF, )	35002	Policy & Procedure
Worker's Compensation (PDF, )	36403	Procedure
Recognition Awards (PDF, )	38001	Policy & Procedure

Workplace Conduct and Employee Relations
Workplace Conduct and Employee Relations	Number	Type
EEO and Non-Discrimination (PDF, )	31006	Policy & Procedure
Grievance Process for Non-Bargaining Staff (PDF, )	34101	Policy & Procedure
Disciplinary Action and Suspension (PDF, )	34002	Policy & Procedure

Separation and Retirement
Separation and Retirement	Number	Type
Discharge of Administrators and Staff (PDF, )	34003	Policy & Procedure
Non-Renewal of Administrative Appointment (PDF, )	34004	Policy & Procedure
Resignation and Retirement (PDF, )	34005	Policy & Procedure

Faculty Matters
Faculty Matters	Number	Type
Minimum Educational Requirements for Faculty (PDF, )	32205	Policy & Procedure
Academic Rank (PDF, )	32203	Policy & Procedure
Faculty Workload (PDF, )	32206	Procedure
Appointment of Department Chairs (PDF, )	32207	Procedure
Inclusive Excellence Faculty Internship Program (PDF, )	32201	Policy & Procedure

Chapter IV - Student Affairs

Student Affairs
Title	Number	Type
Student Success (PDF, )	41000	Policy & Procedure
Admission to Montgomery College (PDF, )	41001	Policy & Procedure
Equal Education Opportunity and Non-Discrimination Policy (PDF, )	41002	Policy & Procedure
Student Code of Conduct (PDF, )	42001	Policy & Procedure
Behavioral Intervention Teams (PDF, )	42002	Policy & Procedure
Anti-Hazing (PDF, )	42004	Policy & Procedure
Student Travel (PDF, )	42005	Policy & Procedure
Student Concerns About Athletic Programs and Activities (PDF, )	45005	Policy & Procedure
Tuition and Fees; State Aid (PDF, )	45003	Policy & Procedure
Tuition, Fees, and Refunds (PDF, )	45001	Policy & Procedure
Student Financial Aid (PDF, )	43001	Policy & Procedure
Board of Trustees Student Grants and Scholarships (PDF, )	43002	Policy & Procedure
Tuition Waiver for Non-Employees of the College (PDF, )	43003	Policy & Procedure
Student Indebtedness (PDF, )	45004	Policy & Procedure
Student Cumulative Records (PDF, )	41003	Policy & Procedure
Student Social Media Privacy Protection (PDF, )	42003	Policy

Chapter V - Academic Affairs

Academic Affairs
Title	Number	Type
Academic Affairs Philosophy and Program Commitments (PDF, )	51001	Policy
Academic Freedom (PDF, )	58003	Policy
Assessment Testing and Appropriate Course Placement (PDF, )	58002	Policy & Procedure
Academic Regulations and Standards/Academic Regulations (PDF, ) AY 2024-2025 Academic Regulations (PDF, ) AY 2025-2026 Academic Regulations new window	53001	Procedure
Curriculum and Course Proposals (PDF, )	52001	Procedure
Exploratory Courses (PDF, )	52002	Policy & Procedure
Honors Program (PDF, )	52003	Procedure
Academic Excellence Awards (PDF, )	59000	Policy & Procedure
Advisory Committees for Career Curricula Areas (PDF, )	52004	Policy & Procedure
Workforce Development and Continuing Education Program (PDF, )	54001	Policy & Procedure
Honorary Degrees (PDF, )	53802	Policy & Procedure

Chapter VI - Fiscal & Business Services

Fiscal & Business Services
Title	Number	Type
Fiscal Control (PDF, )	61001	Policy & Procedure
Maintenance of Undesignated Reserve Fund Balance (PDF, )	67001	Policy & Procedure
Revolving Funds (PDF, )	61002	Policy
Bank Services (PDF, )	61003	Policy & Procedure
Professional Liability (PDF, )	64002	Policy & Procedure
Asset Management (PDF, )	61010	Policy & Procedure
Tax-Exempt Bond Compliance (PDF, )	61009	Policy & Procedure
College Investment Program (PDF, )	61004	Policy & Procedure
Procurement, Consultant Services, and Contracts (PDF, )	63001	Policy & Procedure
Reimbursement for Travel and Related Expenditures (PDF, )	65001	Policy & Procedure
Auxiliary Services (PDF, )	62001	Policy & Procedure
Gifts Acceptable to Montgomery College (PDF, )	68003	Policy & Procedure
Corporate Sponsorships (PDF, )	69001	Policy & Procedure
Crowdfunding (PDF, )	62004	Policy & Procedure

Chapter VII - Information Technology

Information Technology
Title	Number	Type
Responsible Use of Emerging Technologies (PDF, )	70001	Policy & Procedure
Acceptable Use of Information Technology (PDF, )	76001	Policy & Procedure
Confidential Data Management and Security (PDF, )	76002	Policy & Procedure
Data Asset Management and Security (PDF, )	76005	Policy & Procedure
Identity Theft Prevention Program (PDF, )	76003	Policy & Procedure
Information and Communication Technology Accessibility (PDF, )	76004	Policy & Procedure

Chapter VIII - Facilities

Facilities
Title	Number	Type
Space Planning and Utilization (PDF, )	81001	Policy & Procedure
Construction Projects (PDF, )	82001	Policy & Procedure
Acquisition, Sale, and Disposal of College Real Property (PDF, )	88001	Policy & Procedure
Leasing of Facilities (PDF, )	83001	Policy & Procedure
Use of Facilities (PDF, )	85001	Policy & Procedure
Naming Campuses, Facilities, Buildings, Rooms, and Institutes (PDF, )	84001	Policy & Procedure
Vehicle Registration and Parking (PDF, )	86001	Policy & Procedure
Use of College-Owned Vehicles (PDF, )	89001	Policy & Procedure

Chapter IX - Public Safety, Health, & Emergency Management

Public Safety, Health, & Emergency Management
Title	Number	Type
Freedom of Expression (PDF, )	95004	Policy & Procedure
Public Safety (PDF, )	97001	Policy & Procedure
Prohibition of Weapons on Campus (PDF, )	97002	Policy & Procedure
Immigration Enforcement (PDF, )	92000	Policy & Procedure
Protection of Minors (PDF, )	95005	Policy & Procedure
Public Health and Environmental Safety (PDF, )	91000	Policy & Procedure
Drug and Alcohol Abuse Prevention (PDF, )	91005	Policy & Procedure
Drone/Uncrewed Aircraft System Use (PDF, )	95006	Policy

Chapter X - Compliance & Ethics

Compliance & Ethics
Title	Number	Type
Code of Ethics and Employee Conduct (PDF, )	10100	Policy & Procedure
Conflict of Interest (PDF, )	10103	Policy & Procedure
Reporting Suspected Acts of Wrongdoing (PDF, )	10108	Policy & Procedure
Internal Audit (PDF, )	10105	Policy & Procedure
External Audit (PDF, )	10401	Policy & Procedure
Inspection of Public Records (PDF, )	10804	Policy & Procedure
Research Misconduct (PDF, )	10805	Policy & Procedure

Recently Reviewed/Approved/Updated Policies and Procedures

Archived Policy and Procedure modifications per fiscal year are available by emailing planning@montgomerycollege.edu.

Policy and Procedure Proposals—Feedback and Public Comment

The following proposals are posted for feedback and comment from the Montgomery College community. When providing your comment, please provide your name, email, department/unit, and the line number(s) to which your comment applies.

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